Progress Tracking Dashboard Guide

Monitor AAC user communication growth and development

3 min read

Flexspeak's Progress Tracking feature allows professionals to monitor communication progress across managed users. This feature provides detailed insights into usage patterns, vocabulary development, and communication growth over time.

Overview

The Progress Dashboard tracks key metrics for each managed user:

  • Unique Words: Number of different words used
  • Sessions: Total communication sessions
  • Daily Usage: Average time spent communicating
  • Usage Patterns: When and how communication tools are used

Getting Started

Selecting a User

  1. Click the user dropdown in the top right corner
  1. Search users by typing in the search box
  1. Select a user from the list to view their progress
  1. The counter shows total managed users (example: "3 of 3 users")

Choosing Time Periods

  1. Click the time period dropdown (defaults to "Last 7 days")
  1. Select from available options:
    • Last 24 hours: Recent activity overview
    • Last 7 days: Weekly progress summary
    • Last 30 days: Monthly trends
    • Last 90 days: Quarterly analysis
    • Last 365 days: Annual progress review
    • Custom range: Set specific start and end dates

Understanding the Metrics

Key Performance Cards

Unique Words

  • What it shows: Number of different words used during the selected time period
  • Why it matters: Indicates vocabulary growth and diversity of communication
  • Includes: Visual chart icon showing trend direction

Sessions

  • What it shows: Total number of communication sessions
  • Why it matters: Measures engagement and frequency of use
  • Includes: Line graph icon showing activity patterns

Daily Usage

  • What it shows: Average time spent using communication tools per day
  • Why it matters: Tracks communication practice and consistency
  • Includes: Clock icon showing time-based progress

Progress Chart

  • Line graph: Shows trends for Unique Words and Sessions
  • Time axis: Displays dates within your selected period
  • Multiple metrics: Blue line for Unique Words, orange line for Sessions
  • Trend analysis: Easily spot increases, decreases, or plateaus

Word Usage Analysis

Top Words Used

  • Most frequent words: Shows vocabulary preferences and patterns
  • Usage counts: Indicates how often specific words are selected
  • Communication patterns: Reveals preferred expressions and phrases

New Words Used

  • Vocabulary expansion: Tracks newly introduced words
  • Learning progress: Shows skill development over time
  • Growth indicators: Measures communication advancement

Usage by Time of Day

  • Hourly breakdown: Shows when communication tools are used most
  • Usage intensity: Bar height indicates activity level
  • Multiple metrics:
    • Minutes Used (green bars): Time spent communicating
    • Total Words (blue): Number of words used
    • Unique Words (light blue): Vocabulary diversity

Understanding Usage Patterns

  • Peak hours: Identify most active communication times
  • Routine analysis: See daily communication patterns
  • Optimization opportunities: Find best times for therapy or practice

Using Progress Data

For Professionals

  • Track therapy goals: Monitor progress toward communication objectives
  • Identify patterns: Spot trends in usage and vocabulary growth
  • Adjust strategies: Use data to modify intervention approaches
  • Document progress: Generate reports for assessments and reviews

For Caregivers and Families

  • Monitor engagement: See how often communication tools are used
  • Celebrate growth: Track vocabulary expansion and skill development
  • Optimize schedules: Identify best times for communication practice
  • Support planning: Use patterns to create effective routines

For Educators

  • Classroom integration: Track usage during school hours
  • Individual progress: Monitor each student's communication development
  • Curriculum planning: Adapt lessons based on usage patterns
  • Parent communication: Share progress with families

Data Export and Sharing

Export Options

  • Download charts: Save progress visualizations for reports
  • Export data: Access raw data for further analysis
  • Share insights: Communicate progress with team members

Tips for Effective Tracking

Regular Monitoring

  1. Check weekly: Review progress regularly to identify trends
  1. Compare periods: Look at different time ranges for context
  1. Note changes: Document significant increases or decreases
  1. Celebrate milestones: Acknowledge vocabulary growth and usage increases

Data Interpretation

  1. Look for patterns: Identify consistent usage times and preferences
  1. Consider context: Factor in schedules, activities, and environments
  1. Track long-term trends: Focus on overall progress rather than daily fluctuations
  1. Use multiple metrics: Combine time, sessions, and vocabulary data for complete picture

Troubleshooting

No Data Available

  • Check time period: Ensure selected timeframe includes activity
  • Verify user selection: Confirm you're viewing the correct user
  • Review usage: Check if communication tools were used during selected period

Understanding Low Numbers

  • New users: Initial periods may show limited data
  • Seasonal changes: Consider schedules, holidays, or routine changes
  • Technical issues: Ensure proper app usage and data recording

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