Schools can share visuals inside an organization library. You can also browse community templates and submit your own for review when that option is available.
Overview
- Browse templates / Community. Discover pre-built visuals to duplicate and customize.
- School library. Your organization’s library, with My submissions and, when needed, a Review queue.
- Publish from Share. Submit a visual to Community or your school library when enabled.
- Organize. People who can organize can create folders, move visuals, and reorder. Admins can turn this on or off.
- Submission statuses can include Pending, Published, Rejected, or Withdrawn.
Browse and duplicate
- In Studio, open Browse templates or Community.
- Preview a template.
- Duplicate template (or equivalent) to add a copy you can edit.
- Customize vocabulary, symbols, and languages for your learners.
Publish to your school
- Open a visual you own.
- Click Share, then open the Publish tab if shown.
- Submit to your School library.
- Track the submission under My submissions. Status can be Pending, Published, Rejected, or Withdrawn.
Organize the library
Organization admins and managers can change this in Settings → School library.
- Open Settings → School library.
- If This organization's submissions is on (publish immediately), you will also see Team members can organize this library.
- Turn that switch On so people who can publish can create folders, move visuals, and reorder.
- Turn it Off to lock the structure. Only admins, managers, and assigned organizers can change folders and order.
New folder appears when you publish only if you can organize that library. Remove and restore stay with staff.
Admins and managers always have full access.
Review queue (school staff)
Review queue appears when submissions need approval, or when staff need to restore a withdrawn visual. If your school publishes immediately and nothing is waiting, you may not see this tab.
If you have review permission:
- Open School library.
- Open Review queue.
- Approve or reject submissions so they appear for your organization.
Withdrawn visuals
Staff can withdraw a visual from the library. It does not stay on Browse.
- Staff. Open Review queue, filter Withdrawn, then restore it to a folder.
- Authors. The card stays in My submissions as Withdrawn (view only). To put it back, open the original visual and publish again from Share.
Tips
- Duplicate before heavy edits so the shared original stays intact.
- Avoid publishing materials that include private student names or photos.
- GoTalk device layouts are also available directly from Create visual. You don’t need Community to start those.
- If a visual is withdrawn, staff restore it from Review queue. Authors publish again from Share.